Archive for Wordpress

Microsoft Works, Word, and WordPress

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Yvonne Bisk of the Long Island Business Networking Group asks:

Why does my WordPress blog have a problem with Microsoft Word documents, while Microsoft Works always works??

I’m assuming that you are referring to pasting text from Microsoft Word into WordPress when adding a new post. If I’m wrong, send me more information on what you’re douing when you encounter problems between Microsoft Word and WordPress. (WordPress, for those unfamiliar with the program, is a web based blogging platform, that is, software that is used for publishing blogs. Skylarking, for one, is published using WordPress.) FYI, WordPress is not a Microsoft product.

Microsoft Works versus Microsoft Word

First, I’d like to mention that Microsoft Word is a more elaborate word processing program than Works is. I refer to Works as Word’s kib brother. Works is more family oriented, while Word is more business oriented, so Word has more features and capabilities than Works. Some versions of Works include Microsoft Word as the word processing application.

Pasting from Word to WordPress

When you copy text from Microsoft Word you are also copying a lot of invisible code that Word uses in order to identify the fonts, bolds, italics, quotation marks, dashes, “&” or ampersands, and other information about your text. This code, invisible to us, is specific to Word, and as such, WordPress will not interpret this code properly.

Works, on the other hand, being a less elaborate program, doesn’t have as much of this invisible code, so you have less troubles when you copy and paste from this program into your WordPress blog.

Before you decide to stop using Word when copying to WordPress, read on, WordPress has some tools to help you avoid these problems.

WordPress Tools

When you use WordPress, you may notice this single row of tools when adding a new post to your blog.

wordpress-singleIf you point at the last button on the right hand side you will see a pop-up appears telling you this button is called the “kitchen sink”. Clicking this button will reveal a second row of tools, like so:

wordpress-doubleYou’ll see that I’ve circled two of the tools on the toolbar. The one on the left is called “Paste as Plain Text” and the second is called “Paste from Word”. I prefer to use the “Paste as Plain Text” tool when working with Word and WordPress, but you can experiment on your own and see what results you get.

paste-as-plain-textFor example:

  1. I can copy some text from a Word document.
  2. Then I go to my WordPress application on my blog
  3. Then, while editing or adding a post, I can click the “Paste as Plain Text” tool, and pop-up window (shown at right) will appear that instructs me to “Use CTRL + V on your keyboard to paste text into the window”
  4. So now I hold the “CTRL” key — it’s on the lower left and right of keyboard, it doesn’t matter which you use — with one hand and tap the letter “V” with the other hand. Now my copied text from Word will appear inde the box.
  5. Then I click the Insert button onscreen.

Voila! My Word text has now been pasted into my WordPress post. Any special code and characters from Word that may have been bothersome to WordPress should have been stripped away.

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