Tag Archive for Microsoft Office

Great Advice for New Computer Owners

Rob Pegoraro of The Washington Post has an excellent article, “Pre-Flight Instructions For Your New Computer”, for new computer owners. Whether you have a new PC or a new Mac he offers excellent advice for getting started with your new computer.  Here are a few of the recommendations he’s made for users of Windows Vista and Mac OS X Leopard:

  • Activate the pre-installed antivirus on a PC. (Skylarking note: Or download Avast at www.avast.com, and download the Home edition. It’s free if you only have it iusntalled on one PC in your household. Mac users can consider getting an antivirus program at the Apple Store online to spare your PC using friends from viruses you might accidentally pass on.)
  • Turn on the firewall on your Mac: Click System Preferences >> Security>> Firewall >> “Set access for specific services and applications”. (Note: The firewall on Windows Vista PC is active out of the box.)
  • Download system updates. Vista: Start >> Control Panel >> Check for updates. Mac: Apple-icon >> Software Update.
  • Remove “trialware” and buy the $150 Home and Student Edition of Microsoft Office 2007, or download the free OpenOffice 3 at http://openoffice.org or use the free Google Docs Web-based software at http://docs.google.com. Uninstall software via Start >> Control Panel >> Uninstall a program.
  • Declutter the desktop: Drag and drop unwanted icons into the Recycle Bin, or use right-click and delete on the icons.
  • Declutter the Mac’s Dock: Drag unwanted icons off the Dock, and they’ll vanish.
  • Backup: Use Windows Vista’s Backup and Restore Center with an external drive, or, if you have a broadband connection, use a free online backup via Mozy at http://mozy.com.
  • Backup on a Mac: Get an external hard driveand use Apple’s Time Machine software.
  • Surfing the Web? Get Mozilla Firefox, http://mozilla.com, for free. Many people prefer it over the Microsoft’s Internet Explorer and Mac’s Safari.
  • Rest: Don’t rush to install your old programs, and “don’t go crazy trying out new ones.”
  • For an old printer or scanner: Go to the manufacturer’s web site and download the updated drivers instad of using the ones on the original CDs. (Skylarking note: You might also find that the Windows drivers are sufficient for operationg these items.)

He makes additional suggestions regarding email applications (Thunderbird, Windows Mail, Windows Live Mail), music and video playing software (iTunes), and photo editing tools such as Picasa.

Check out Rob Pegoraro’s article in full and enjoy your new computer. Happy holidays!




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Microsoft Office Tips, Tricks, Shortcuts

When I teach courses for using Microsoft Office applications such as Word, Excel, PowerPoint, and Publisher, I always provide my students with a handy sheet of tips, tricks, and keyboard shortcuts.

This handout, which I am providing here as a downloadable PDF is particularly popular in my Microsoft Word classes.  Since Word is naturally a keyboard intensive program, people enjoy knowing that many of the tasks they often perform with a mouse can also be performed with the keyboard.  Such shortcuts include boldface, italics, copy and paste, printing, and doublespacing of paragraphs.

Some useful tricks include creating a double underline, copyright symbols, and arrows, along with the Word calculator for performing calculations.

The tips will work with most versions of Microsoft Office up to and including Office 2007.

If you know of any other shortcuts or tricks, feel free to post them here as a comment. Want to know if there’s a shortcut for performing a particular task? Just post your question as a comment as well.  I’ll be happy to answer your questions.

Right click and “Save As” to download or click to open: Microsoft Office Tips, Tricks, and Shortcuts (PDF)

Post Comments or Questions with the link below. Keep up-to-date with Skylarking: By Email or RSS Newsfeed or on Twitter. You can also send questions with my email form. I’m looking forward to hearing from you.